Detect the ERPNext item change
The flow starts whenever an item is created or updated in ERPNext.
About this template
What This Workflow Does
Product records drift apart when items are created or changed in ERPNext and then retyped into HubSpot. This template starts whenever an ERPNext item is created or updated, matches it to a HubSpot product by SKU (the ERPNext item code), and updates the match or creates a new product.
Key benefits
- Starts on the item change — The flow runs whenever an item is created or updated in ERPNext, with no manual export.
- SKU based matching — The ERPNext item code is used as the HubSpot SKU, so updates land on the right product.
- No duplicate products — HubSpot is searched before anything is created, and a new product is added only when no match exists.
- Items without a code are skipped — Only items with an item code continue, so incomplete records never reach HubSpot.
Inside the flow
How the template works
The flow starts when an item is created or updated in ERPNext and continues only if the item has an item code. appse ai searches HubSpot for a product with that SKU, then updates the existing product or creates a new one.
Validate the item code
The flow checks that the ERPNext item has an item code. Only items with an item code continue.
Search HubSpot by SKU
The flow searches HubSpot for a product whose SKU matches the ERPNext item code.
Check if the product exists
The search result decides the route. A match goes to the update path and no match goes to the create path.
Update the existing HubSpot product
If a match is found, the HubSpot product is updated with the item information from ERPNext.
Create a new HubSpot product
If no match is found, a new product is created in HubSpot from the ERPNext item.
Business Benefits
What sales and operations teams gain when ERPNext items and HubSpot products stay aligned.
01
Automated product sync
ERPNext items are synced to HubSpot whenever they are created or updated, which removes repeated manual data entry.
02
Accurate product matching
SKU based matching applies each update to the correct HubSpot product record.
03
Fewer duplicate products
HubSpot is checked for an existing product before a new one is created, which keeps the product catalog clean.
04
Consistent product information
Automated updates keep product records aligned between ERPNext and HubSpot.
05
Faster product onboarding
New ERPNext items get a HubSpot product record automatically, so they are available to the sales team sooner.
01
Automated product sync
ERPNext items are synced to HubSpot whenever they are created or updated, which removes repeated manual data entry.
02
Accurate product matching
SKU based matching applies each update to the correct HubSpot product record.
03
Fewer duplicate products
HubSpot is checked for an existing product before a new one is created, which keeps the product catalog clean.
04
Consistent product information
Automated updates keep product records aligned between ERPNext and HubSpot.
05
Faster product onboarding
New ERPNext items get a HubSpot product record automatically, so they are available to the sales team sooner.
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Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does ERPNext to HubSpot product sync work?
When an item is created or updated in ERPNext, appse ai searches HubSpot for a product with the same SKU as the item code. If a match exists the product is updated, and if not a new product is created.
How are ERPNext items matched to HubSpot products?
What happens to ERPNext items without an item code?
Does the sync create duplicate products in HubSpot?
What needs to be in place before it runs?
Why businesses love appse ai
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Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
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Niagara Warenhandels GmbH
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Technical Sales Specialist, Digitech
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Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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