Receive the request
appse ai picks up availability requests sent to the configured Microsoft Outlook address.
About this template
What This Workflow Does
Sales reps wait on warehouse teams to confirm stock before they can quote a delivery date. This template reads availability requests from a set Microsoft Outlook address, uses OpenAI to extract items, quantities and dates, queries SAP Business One for available, committed and incoming stock by warehouse, and emails back a fulfillment recommendation.
Key benefits
- Live ATP, not static stock — Available, committed and incoming quantities come straight from SAP Business One.
- Plain email requests — Reps ask in their own words; OpenAI extracts product, quantity and date.
- Fulfillment options included — The reply covers full, partial, alternate warehouse or future availability.
- Answers by email — The recommendation lands back in Outlook, with no ERP login needed.
Inside the flow
How the template works
Each email from the configured Outlook address is read by OpenAI, which extracts products, quantities and target dates into a structured query. appse ai runs that query against SAP Business One and OpenAI turns the ATP result into a fulfillment recommendation emailed back to the rep.
Extract the details
OpenAI reads the email and pulls out product identifiers, quantities, target dates and customer requirements in a standard format.
Query live inventory
A query on SAP Business One returns available, committed and incoming stock for each warehouse.
Assess fulfillment options
OpenAI reviews the ATP result and recommends immediate, partial, alternate warehouse or future fulfillment.
Reply to the rep
Microsoft Outlook sends the recommendation with expected ship dates back to the sales rep.
Business Benefits
Give sales teams delivery dates they can commit to.
01
Faster quotes
Availability and delivery timing come back without rounds of internal emails.
02
Reliable delivery promises
Commitments are based on committed stock and incoming supply, reducing over-promising.
03
Better fulfillment choices
Reps see partial, alternate warehouse and future options, not just in stock or out.
04
Fewer routine requests for operations
Warehouse and planning teams stop answering repetitive stock questions.
05
More selling time
Reps spend time with customers instead of chasing inventory answers.
01
Faster quotes
Availability and delivery timing come back without rounds of internal emails.
02
Reliable delivery promises
Commitments are based on committed stock and incoming supply, reducing over-promising.
03
Better fulfillment choices
Reps see partial, alternate warehouse and future options, not just in stock or out.
04
Fewer routine requests for operations
Warehouse and planning teams stop answering repetitive stock questions.
05
More selling time
Reps spend time with customers instead of chasing inventory answers.
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Customize the flow
Build Your Own Version of This Workflow
Every trigger and action this template uses is available in the appse ai builder, so the same flow can be rebuilt with your own routing, thresholds and destinations.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does SAP Business One ATP inventory check work?
A sales rep emails a stock request, OpenAI extracts the items, SAP Business One returns live ATP data and the recommendation is emailed back.
What does ATP include here?
Do reps need a set email format?
Which inbox does it watch?
What needs to be in place before it runs?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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