New products created
On new products created in Shopify.
About this template
What this workflow does
Automatically allocate Shopify order items to optimal SAP Business One warehouses using distance-aware and AI-powered stock allocation logic.
Key benefits
- Optimized inventory allocation
- AI-assisted fulfillment decisions
- Duplicate-safe order synchronization
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Customize the flow
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Every module in this template is fully customisable. Add triggers, swap actions, or extend the logic using appse ai's no-code visual builder.
Inside the flow
How the template works
appse ai runs this workflow end to end for Shopify — automatically, every single day. Here is exactly what happens when this template runs.
Trigger: New orders created in Shopify
Detects newly created Shopify orders on a scheduled run every 3 minutes.
Check if order already exists in SAP Business One
Searches SAP sales orders by external reference (NumAtCard) to prevent duplicate order creation.
Decision: Order does not exist in SAP
Continues processing only when no matching SAP sales order is found.
Identify customer shipping location
Calls geocoding through HTTP to convert the Shopify billing and shipping address into geo-coordinates.
Fetch warehouse coordinates from SAP Business One
Retrieves active warehouses and their stored location coordinates from SAP Business One.
Prepare route matrix destinations
Builds destination waypoints from warehouse coordinates for distance and duration calculation.
Compute warehouse distance matrix
Uses HTTP route matrix API to calculate distance and travel duration from customer location to each warehouse.
Map distance results to warehouses
Maps route matrix outputs to corresponding warehouse codes for inventory allocation scoring.
Split Shopify order line items
Splits order line items so each SKU can be processed independently for stock allocation.
Fetch item warehouse stock from SAP
Queries SAP item warehouse collections for each SKU to retrieve in-stock and committed quantities.
Combine stock and route data
Merges stock availability and warehouse distance data into a unified product-wise allocation input.
AI-powered warehouse allocation
Uses OpenAI to allocate order quantities by warehouse based on nearest distance first and available stock constraints.
Convert AI output to structured allocation
Parses AI response into structured JSON and aggregates final allocation lines.
Resolve customer card code in SAP
Finds SAP Business Partner CardCode using Shopify customer email for sales order creation.
Create sales order in SAP Business One
Creates SAP sales order with allocated warehouse lines, quantities, prices, and billing and shipping addresses from Shopify.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
Optimized inventory allocation
Automatically allocates stock from the nearest eligible warehouses to reduce shipping distance and improve fulfillment efficiency.
02
AI-assisted fulfillment decisions
Uses AI rules to prioritize nearest warehouses, handle split allocations, and maximize available stock usage.
03
Duplicate-safe order synchronization
Prevents duplicate SAP order creation by validating existing sales references before processing.
01
Optimized inventory allocation
Automatically allocates stock from the nearest eligible warehouses to reduce shipping distance and improve fulfillment efficiency.
02
AI-assisted fulfillment decisions
Uses AI rules to prioritize nearest warehouses, handle split allocations, and maximize available stock usage.
03
Duplicate-safe order synchronization
Prevents duplicate SAP order creation by validating existing sales references before processing.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How often does this workflow run?
The workflow runs every 3 minutes and processes newly created Shopify orders.
How does the workflow choose warehouses for allocation?
Can one order be split across multiple warehouses?
How are duplicates avoided in SAP Business One?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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