New products created
On new products created in Shopify.
About this template
What this workflow does
Transforms online Shopify orders into actionable SAP sales orders instantly, without manual intervention. Removes error-prone manual order transcription between e-commerce and ERP systems.
Key benefits
- End-to-End Order Automation
- Eliminates Manual Data Entry
- Faster Order Fulfillment
- Improved Data Accuracy
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Customize the flow
Build your own version of this workflow
Every module in this template is fully customisable. Add triggers, swap actions, or extend the logic using appse ai's no-code visual builder.
Inside the flow
How the template works
appse ai runs this workflow end to end for Shopify — automatically, every single day. Here is exactly what happens when this template runs.
Capture New Orders from Shopify
The workflow monitors Shopify every 3 minutes for newly created sales orders, ensuring no online order is missed for backend processing.
Check for Duplicate Orders in SAP
Upon detecting a new order, the workflow searches SAP Business One using the Shopify order identifier (NumAtCard) to verify the order hasn't already been synced.
Retrieve the Associated Customer Record
If the order is new to SAP, the workflow fetches the corresponding Business Partner (customer) record in SAP using the email address from the Shopify order.
Create the Sales Order in SAP Business One
Finally, the workflow creates a complete sales order in SAP Business One, syncing all critical details: order items, quantities, prices, taxes, and shipping information.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
End-to-End Order Automation
Transforms online Shopify orders into actionable SAP sales orders instantly, without manual intervention.
02
Eliminates Manual Data Entry
Removes error-prone manual order transcription between e-commerce and ERP systems.
03
Faster Order Fulfillment
Accelerates the order-to-cash cycle by instantly pushing sales orders to the operations and accounting teams.
04
Improved Data Accuracy
Ensures item details, pricing, taxes, and customer information are transferred accurately from Shopify to SAP.
05
Seamless Operations
Bridges the gap between your online storefront and backend business operations, keeping all teams aligned.
01
End-to-End Order Automation
Transforms online Shopify orders into actionable SAP sales orders instantly, without manual intervention.
02
Eliminates Manual Data Entry
Removes error-prone manual order transcription between e-commerce and ERP systems.
03
Faster Order Fulfillment
Accelerates the order-to-cash cycle by instantly pushing sales orders to the operations and accounting teams.
04
Improved Data Accuracy
Ensures item details, pricing, taxes, and customer information are transferred accurately from Shopify to SAP.
05
Seamless Operations
Bridges the gap between your online storefront and backend business operations, keeping all teams aligned.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does the workflow prevent creating duplicate orders in SAP?
It uses the Shopify order number (mapped to NumAtCard in SAP) to search for an existing order. If a match is found, the order is not created again.
What happens if the customer from the Shopify order doesn't exist in SAP B1?
What order details are synchronized from Shopify to SAP?
Can this workflow handle order updates or cancellations from Shopify?
Is the sync bidirectional? Can SAP order changes flow back to Shopify?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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