Items price updated
Triggered when a existing item prices are updated in the SAP B1
LogisticsEDI & 3PL Popular
EDI 940/945 Automation for SAP Business One — Warehouse Shipping and Receiving, End to End
The moment an order is confirmed in SAP Business One, appse ai builds the EDI 940 shipping order, uploads it to your 3PL, then parses the returning EDI 945 with AI to post the delivery note automatically — and alerts your team the instant a shipment comes up short.
Apps used in this template
About this template
What This Workflow Does
Trading EDI 940 and 945 with a 3PL usually means brittle maps, manual file handling, and reconciliation between what was ordered and what actually shipped. This template runs the full cycle automatically. When a new order is created in SAP Business One, appse ai extracts the pick-and-pack detail with AI, generates a standards-compliant EDI 940, and uploads it to the 3PL's FTP/SFTP directory. When the 3PL returns the EDI 945, appse ai parses it — even with non-standard fields — and creates the delivery note in SAP B1, raising a Microsoft Teams alert when the shipped quantity falls short.
Key benefits
- No manual EDI file handling — 940 files are generated and uploaded to the 3PL the moment an order is placed.
- Automatic ERP posting — 945 confirmations become delivery notes in SAP Business One with no re-keying.
- Short shipments caught instantly — Discrepancies alert your team via Teams within seconds, not days.
- Fewer retailer chargebacks — Standards-compliant 940/945 files reduce non-compliance penalties.
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Customize the flow
Build Your Own Version of This Workflow
Customize this workflow to match your specific 3PL integration requirements and business processes.
Inside the flow
How the template works
appse ai runs this workflow end to end — from a confirmed SAP Business One order to a posted delivery note. Here is exactly what happens.
New order detection in SAP B1
The moment a new sales order is created in SAP Business One, the workflow triggers. Every order — regardless of volume or time of day — is captured instantly and queued for EDI dispatch to the 3PL, with no manual handoff.
AI-powered pick-and-pack extraction
appse ai processes the order data to extract the precise pick-and-pack details needed to build the EDI 940, so every field is populated from authoritative order data without manual rekeying.
EDI 940 generation and upload
The details are converted into a standards-compliant EDI 940 Warehouse Shipping Order and uploaded directly to the 3PL's designated FTP/SFTP directory the moment the order is confirmed.
EDI 945 download and parsing
Once the 3PL fulfils the order, appse ai downloads the EDI 945 Warehouse Shipping Advice and parses it automatically — extracting every shipped item, quantity, and reference for ERP posting.
AI-assisted 945 processing
The parsed 945 is passed through AI to produce a validated, standards-compliant response — preserving data integrity even when the 3PL's file contains inconsistencies or non-standard fields.
Full shipment — delivery note creation
When the shipped quantity matches or exceeds the ordered quantity, appse ai automatically creates a Delivery Note in SAP Business One — updating the ERP with accurate fulfilment data, no manual posting.
Short shipment — partial delivery and alert
When the 3PL ships less than ordered, appse ai creates an adjusted partial Delivery Note in SAP B1 and alerts the inventory and sales teams via Microsoft Teams — enabling a fast commercial response to the shortfall.
Business Benefits
Discover how this automated workflow delivers measurable business value for warehouse operations and supply chain efficiency.
01
Eliminate manual EDI file handling
EDI 940 instructions are generated and uploaded to the 3PL automatically the moment an order is placed in SAP B1 — the entire outbound cycle runs without a manual step.
02
Post to the ERP automatically from 3PL confirmations
EDI 945 confirmations are downloaded, parsed, and posted as Delivery Notes in SAP Business One — removing the manual reconciliation between 3PL records and ERP fulfilment documentation.
03
See what the 3PL actually shipped, in real time
Every quantity, item, and reference from the 945 is captured and validated as it arrives, so finance, sales, and operations always know exactly what left the warehouse.
04
Detect short shipments early
When a 3PL ships less than ordered, the discrepancy is caught automatically and the inventory and sales teams are alerted via Teams within seconds — not days later during reconciliation.
05
Accelerate invoicing and cash collection
With delivery notes created automatically once the 3PL confirms shipment, invoicing can begin immediately — compressing the gap between fulfilment and cash collection.
06
Scale across multiple 3PLs without headcount
Whether you work with one 3PL or ten, appse ai handles every EDI exchange identically, so warehouse partner capacity grows without proportional operations or finance headcount.
07
Improve retailer compliance and reduce chargebacks
Standards-compliant 940 and 945 files are generated automatically, reducing chargebacks caused by non-compliant or late EDI transmissions — protecting revenue and trading-partner relationships.
01
Eliminate manual EDI file handling
EDI 940 instructions are generated and uploaded to the 3PL automatically the moment an order is placed in SAP B1 — the entire outbound cycle runs without a manual step.
02
Post to the ERP automatically from 3PL confirmations
EDI 945 confirmations are downloaded, parsed, and posted as Delivery Notes in SAP Business One — removing the manual reconciliation between 3PL records and ERP fulfilment documentation.
03
See what the 3PL actually shipped, in real time
Every quantity, item, and reference from the 945 is captured and validated as it arrives, so finance, sales, and operations always know exactly what left the warehouse.
04
Detect short shipments early
When a 3PL ships less than ordered, the discrepancy is caught automatically and the inventory and sales teams are alerted via Teams within seconds — not days later during reconciliation.
05
Accelerate invoicing and cash collection
With delivery notes created automatically once the 3PL confirms shipment, invoicing can begin immediately — compressing the gap between fulfilment and cash collection.
06
Scale across multiple 3PLs without headcount
Whether you work with one 3PL or ten, appse ai handles every EDI exchange identically, so warehouse partner capacity grows without proportional operations or finance headcount.
07
Improve retailer compliance and reduce chargebacks
Standards-compliant 940 and 945 files are generated automatically, reducing chargebacks caused by non-compliant or late EDI transmissions — protecting revenue and trading-partner relationships.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
What are EDI 940 and EDI 945?
EDI 940 is the Warehouse Shipping Order a supplier sends to a 3PL to request a shipment; EDI 945 is the Warehouse Shipping Advice the 3PL returns to confirm what was actually shipped. This template automates both with SAP Business One.
What does this SAP Business One EDI template do?
How does it handle short shipments?
Does it work with any 3PL?
How does AI help with EDI processing?
Which systems does this template connect?
How long does it take to go live?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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