Start the run and list files
A user starts the workflow, which lists the FTP/SFTP report directory for settlement and SAP ECC files.
FinanceReconciliationMarketplace
Reconcile Amazon Settlements with SAP ECC and Email an HTML Report
Match Amazon Seller Central settlement CSVs to SAP ECC records from FTP/SFTP, group marketplace fees and email an HTML report with OpenAI insights
Apps used in this template
About this template
What This Workflow Does
Matching Amazon Seller Central settlements to SAP ECC accounting entries in spreadsheets is slow and fees hide mismatches. This template, run manually, pulls CSV files from FTP/SFTP, validates and normalizes them, matches orders, groups fees, adds OpenAI findings and risks, and emails an HTML report through Microsoft Outlook.
Key benefits
- File checks first — Only non-empty .csv files are processed; others are moved and flagged.
- Order matching — Orders are compared across both datasets, with safe repair of truncated Amazon order references.
- Fee ledger — Non-order charges are grouped into advertising, subscriptions, fulfilment, storage and more.
- Report in the inbox — An HTML report with OpenAI findings is emailed through Microsoft Outlook.
Inside the flow
How the template works
A user starts the run, and valid CSV files from FTP/SFTP are parsed, normalized and matched by order. Fees and settlement totals are summarized, OpenAI adds findings and risks, and Microsoft Outlook emails the HTML report.
Validate and route files
Files that are non-empty .csv files move to SyncedFiles; others move to FileNotSynced and Microsoft Outlook sends an alert.
Parse and normalize records
CSV rows are converted to records, amounts and dates are cleaned and eligible truncated order references are repaired.
Group fees and match orders
Non-order charges are grouped by category and orders are matched across Amazon and SAP ECC with settlement totals.
Add OpenAI insights
OpenAI reviews the reconciliation summary and returns key findings and financial risks.
Email the HTML report
An HTML report is built, attached and sent through Microsoft Outlook to the finance team.
Business Benefits
Settlement reconciliation that finance can review in one report
01
Less Manual Reconciliation
File intake, matching and summary are automated instead of handled in spreadsheets.
02
Better Matching Accuracy
Normalized values and guarded order reference repair reduce avoidable mismatches.
03
Clear Fee Visibility
Marketplace charges are grouped so finance can see where costs arise.
04
Exceptions Surfaced Early
Unmatched orders, amount differences and unknown fees are highlighted for review.
05
Transparent File Handling
Invalid files are moved aside with an email alert instead of failing silently.
01
Less Manual Reconciliation
File intake, matching and summary are automated instead of handled in spreadsheets.
02
Better Matching Accuracy
Normalized values and guarded order reference repair reduce avoidable mismatches.
03
Clear Fee Visibility
Marketplace charges are grouped so finance can see where costs arise.
04
Exceptions Surfaced Early
Unmatched orders, amount differences and unknown fees are highlighted for review.
05
Transparent File Handling
Invalid files are moved aside with an email alert instead of failing silently.
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Build Your Own Version of This Workflow
Every trigger and action this template uses is available in the appse ai builder, so the same flow can be rebuilt with your own routing, thresholds and destinations.
No triggers for FTP/SFTP.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does amazon settlement to sap ecc reconciliation work?
A user starts the run. Valid CSVs from FTP/SFTP are parsed, matched by order, fees are grouped, OpenAI adds findings and Microsoft Outlook emails an HTML report.
Which files does the workflow accept?
What happens to invalid files?
How are Amazon fees handled?
What needs to be in place before it runs?
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Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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