Pick up the file
appse ai detects a new EDI 820 file on FTP/SFTP and receives it.
FinanceEDICash Application
EDI 820 to SAP Business One Cash Application with Deduction Mapping
Pick up EDI 820 remittance files from FTP/SFTP, match payments to open SAP Business One A/R invoices, map deductions to GL accounts and post incoming payments
Apps used in this template
About this template
What This Workflow Does
Large B2B buyers send one lump-sum payment for many invoices, and A/R spends days applying it in SAP Business One. This template picks up new EDI 820 files from FTP/SFTP, matches each payment to open A/R invoices, maps deduction codes to GL accounts, posts the incoming payment and alerts the A/R manager in Microsoft Teams about unknown deductions or short pays.
Key benefits
- File pickup — New EDI 820 files are collected from FTP/SFTP.
- Invoice matching — Payments are checked against open A/R invoice balances.
- Deductions coded — Recognized deduction codes route to GL accounts.
- Exceptions parked — Unexplained amounts stay unapplied and alert Microsoft Teams.
Inside the flow
How the template works
The flow picks up new EDI 820 files from FTP/SFTP, parses them and checks open A/R invoices in SAP Business One. Matched payments post as incoming payments with deductions mapped, and exceptions go to Microsoft Teams.
Parse the payment
The file is translated into payment amount, invoice references, adjustments and deduction codes.
Match open invoices
Open A/R invoices are fetched from SAP Business One and outstanding balances are verified.
Map deductions
Recognized deduction codes, such as advertising allowance or damaged goods, are mapped to GL accounts.
Post and apply
An incoming payment is posted and applied to the matching invoices.
Flag exceptions
Unknown deductions or unexplained short pays stay unapplied and alert the A/R manager in Microsoft Teams.
Business Benefits
Apply lump-sum EDI payments in SAP Business One without manual matching.
01
Automated cash application
Lump-sum payments are matched against many open invoices automatically.
02
Accurate remittance data
Invoice numbers, totals and deduction codes come straight from the EDI 820.
03
Faster deductions
Approved deductions go to the right GL accounts.
04
Less unapplied cash
Only exceptions are parked, so the ledger stays clean.
05
Focused A/R work
The team hears only about deductions and short pays that need attention.
01
Automated cash application
Lump-sum payments are matched against many open invoices automatically.
02
Accurate remittance data
Invoice numbers, totals and deduction codes come straight from the EDI 820.
03
Faster deductions
Approved deductions go to the right GL accounts.
04
Less unapplied cash
Only exceptions are parked, so the ledger stays clean.
05
Focused A/R work
The team hears only about deductions and short pays that need attention.
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Build Your Own Version of This Workflow
Every trigger and action this template uses is available in the appse ai builder, so the same flow can be rebuilt with your own routing, thresholds and destinations.
No triggers for FTP/SFTP.
Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does edi 820 to sap business one cash application work?
appse ai picks up a new EDI 820 file from FTP/SFTP, matches each payment to open A/R invoices in SAP Business One, maps deductions and posts the incoming payment.
What happens to an unknown deduction?
Can it apply one payment to many invoices?
Does it support AS2?
What needs to be in place before it runs?
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Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
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Technical Sales Specialist, Digitech
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Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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