Detect the released order
appse ai picks up a sales order released to the 3PL warehouse in Business Central and filters it.
Supply ChainEDI3PL Fulfillment
Business Central EDI 940 and 945 3PL Sync
Send EDI 940 warehouse shipping orders from Dynamics 365 Business Central to a 3PL over SFTP and post sales shipments from returned EDI 945 files, with Microsoft Teams alerts for short shipments
Apps used in this template
About this template
What This Workflow Does
Teams working with a 3PL re-key shipping orders and confirmations, which delays invoicing and hides short shipments. This template sends an EDI 940 from Dynamics 365 Business Central to the 3PL SFTP folder when an order is released, then reads the returned EDI 945 files on a schedule and posts the sales shipment, adjusting quantities and alerting in Microsoft Teams on short shipments.
Key benefits
- No manual 940s — Released orders become EDI 940 files and land in the 3PL folder.
- Shipments posted from 945s — Confirmed quantities post the sales shipment in Business Central.
- Short shipments caught — Quantity gaps are adjusted and flagged the same day.
- Right people alerted — Inventory and sales get a Microsoft Teams message on every short shipment.
Inside the flow
How the template works
An outbound flow starts when a sales order is released to the 3PL and uploads an EDI 940 by SFTP. An inbound flow checks the 3PL folder on a schedule, parses each EDI 945, compares it to the order and posts the full or adjusted shipment.
Build and send the EDI 940
OpenAI structures the pick details, the payload is converted to an EDI 940 and uploaded to the 3PL SFTP directory.
Collect EDI 945 files
On a schedule, the flow fetches and downloads new EDI files from the 3PL folder.
Compare shipped to ordered
Each EDI 945 is parsed and shipped quantities are checked against the sales order.
Post the shipment
Full matches post a sales shipment. Short shipments post with adjusted quantities.
Alert on short shipments
The inventory manager and sales team get a Microsoft Teams message about the gap.
Business Benefits
Keep ERP shipments in step with what the 3PL actually sent
01
Faster invoicing
Shipments post as soon as the 945 arrives, so billing can start sooner.
02
Fewer compliance misses
Shipments are posted from confirmed 3PL quantities, not planned ones.
03
Early stock variance alerts
Short shipments reach the inventory manager the same day.
04
One record of fulfillment
Business Central reflects what left the 3PL warehouse.
01
Faster invoicing
Shipments post as soon as the 945 arrives, so billing can start sooner.
02
Fewer compliance misses
Shipments are posted from confirmed 3PL quantities, not planned ones.
03
Early stock variance alerts
Short shipments reach the inventory manager the same day.
04
One record of fulfillment
Business Central reflects what left the 3PL warehouse.
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Questions & answers
Frequently asked questions
Everything you need to know about this template before you deploy it.
How does business central edi 940 and 945 3pl sync work?
appse ai sends an EDI 940 to the 3PL when a Business Central order is released, then reads the returned EDI 945 and posts the sales shipment.
What happens on a short shipment?
How are files exchanged with the 3PL?
How often are 945 files checked?
What needs to be in place before it runs?
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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