New orders created
Triggered when a new order is created in the SAP Business One
About this template
What this workflow does
Auto-Generate and Deliver EDI 810 Invoices from SAP Business One
Key benefits
- Automated EDI Invoice Generation
- End-to-End Invoice Accuracy
- Billing Error Prevention
- Instant Exception Alerts
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Customize the flow
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Every module in this template is fully customisable. Add triggers, swap actions, or extend the logic using appse ai's no-code visual builder.
Inside the flow
How the template works
appse ai runs this workflow end to end for SAP Business One — automatically, every single day. Here is exactly what happens when this template runs.
Scheduled Invoice Monitoring
The system automatically scans SAP Business One every minute to identify newly created invoices that are ready for EDI processing.
Related Document Retrieval
For each invoice, the flow fetches the associated delivery and sales order data to build a complete transaction context.
Multi-Level Data Validation
Invoice details are validated against both delivery and order records, ensuring that product SKUs, quantities, and pricing are fully aligned across all documents.
Smart Decision Routing
The system evaluates whether all validation checks pass. If any mismatch is detected, the workflow diverts to an exception handling path.
Error Analysis & Alerting
In case of discrepancies, the flow generates a clear error summary and sends an alert via Microsoft Teams, enabling rapid issue resolution before billing errors occur.
AI-Powered Invoice Generation
If all validations pass, OpenAI is used to generate a compliant EDI 810 (Invoice) document based on ERP data.
EDI Formatting & Encoding
The generated invoice is converted into a properly structured EDI format and encoded for secure transmission.
Secure Invoice Delivery
The finalized EDI 810 file is automatically uploaded to an FTP SFTP server for delivery to trading partners.
ERP Status Update
Once successfully transmitted, the invoice record in SAP Business One is updated to mark it as processed, preventing duplicate submissions.
Business benefits
More than moving data between apps — here is the measurable impact this automation delivers for your team.
01
Automated EDI Invoice Generation
EDI 810 invoices are generated directly from SAP and delivered to partners without manual handling.
02
End-to-End Invoice Accuracy
Cross-validation against delivery and order records ensures pricing and quantities are always correct.
03
Billing Error Prevention
Mismatches are caught before invoices are transmitted, avoiding disputes and deductions.
04
Instant Exception Alerts
Microsoft Teams notifications flag issues immediately so billing stays on schedule.
05
Faster Payment Cycles
Accurate, timely invoice delivery accelerates partner processing and improves cash flow.
06
Duplicate-Free Submissions
Automatic ERP status updates ensure no invoice is transmitted more than once.
07
Audit-Ready Financial Records
Every processed invoice is tracked for compliance and reporting.
01
Automated EDI Invoice Generation
EDI 810 invoices are generated directly from SAP and delivered to partners without manual handling.
02
End-to-End Invoice Accuracy
Cross-validation against delivery and order records ensures pricing and quantities are always correct.
03
Billing Error Prevention
Mismatches are caught before invoices are transmitted, avoiding disputes and deductions.
04
Instant Exception Alerts
Microsoft Teams notifications flag issues immediately so billing stays on schedule.
05
Faster Payment Cycles
Accurate, timely invoice delivery accelerates partner processing and improves cash flow.
06
Duplicate-Free Submissions
Automatic ERP status updates ensure no invoice is transmitted more than once.
07
Audit-Ready Financial Records
Every processed invoice is tracked for compliance and reporting.
Why businesses love appse ai
Discover how appse ai has helped businesses automate processes and achieve growth through our users' success stories.
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
Their quick updates and improvements have boosted our productivity, allowing us to focus on making better products. Highly recommend for any manufacturer seeking efficiency.
Hans Engstrom
Operations Manager, Christiana Bikes
appse ai enabled us to automate processes and achieve real-time efficiency with their ready-to-use solution. Their responsive support and customizations were exactly what we needed.
Peter Grueterich
President, Bernardo 1946
Rapidly growing companies, to get to that level of establishment, you need a solution like appse ai to bridge the connections between disparate systems.
Robert Donnelly
CEO and Co-Founder, Nine Line
The platform syncs data between our applications and it simply just works. This saved us a lot of time we used to spend manually synchronizing data from one system to another.
Sankar Thiagasamudram
Founder and CEO
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai helped us to manage our inventory and invoices in SAP and WooCommerce. With appse ai our job is much easy as everything is automated and we have better control on our inventory.
Kaywan Pour
Niagara Warenhandels GmbH
appse ai is making our operations easy! They make the customer experience much better. It costs us less human effort to proceed our orders.
Ramez Tacrity
Technical Sales Specialist, Digitech
I was impressed by how easy appse ai is to use and their ability to customize the platform to meet our clients specific requirements.
Vainick Oliveri
Golden Toys
appse ai transformed our business by automating the sync between SAP Business One and WooCommerce. What used to be a time-consuming, manual process is now seamless. We add products in SAP, and everything syncs automatically to the website.
Maher Ataya
Founder, Italparts SRL & Italparts LLC
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
appse ai truly helped us transform our business processes. Now with the integration, it has become really smooth, everything just flows better. It really helped our team save time, streamline processes and honestly boost productivity more than we expected.
Jason Mitchell
MD, All Marine Spares
Since we started using appse ai as our middleware, everything has been way smoother. It saved us about 10-20 hours a week, which is huge. The team is super responsive and easy to work with.
Dan Gerber
CEO, Designer Boys
appse ai truly understood our needs and delivered a seamless integration between SAP and Shopify. Their team is highly knowledgeable and capable, ensuring the solution perfectly aligned with our requirements.
Columb McCluskey
Sales Director, Trimwel
appse ai is fantastic, it works really well and is easy to use! Its visual interface makes it simple to see what is happening, and I especially liked the visual mapping of process flows. The teams professionalism also really impressed me.
Richard Grew
Renegade Brewery
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